Free Auto Repair Invoice Template
Create professional auto repair invoices for completed vehicle services. Include parts, labor hours, diagnostic fees, and mileage with clear warranty terms.
What's Included in This Auto Repair Invoice Template
About Auto Repair Invoices
Professional auto repair invoice template for mechanics and auto shops. Bill for parts, labor, diagnostics, and repairs with VIN tracking and warranty notes.
How to Create a Auto Repair Invoice
- Enter your business details - Company name, address, phone, email, and license number
- Add customer information - Client name, address, and contact details
- Itemize completed work - Add line items for materials, labor, and services
- Set payment terms - Due date, accepted payment methods, and late fee policies
- Generate PDF - Download your professional invoice ready to send
Sample Line Items for Auto Repair Invoices
This template includes 5 pre-filled line items commonly billed in auto repair work:
- Diagnostic scan / inspection - 1 ea @ $95.00/ea
- Brake pads (front) - 1 set @ $85.00/set
- Brake rotors (front) - 2 ea @ $75.00/ea
- Brake fluid flush - 1 ea @ $65.00/ea
- Labor - 2.5 hr @ $110.00/hr
Customize these line items to match your completed work. All totals calculate automatically as you add or modify items.
Frequently Asked Questions About Auto Repair Invoices
What must an auto repair invoice include?
An auto repair invoice should include customer and vehicle information (year, make, model, VIN, mileage), date of service, itemized parts with part numbers and costs, labor hours with shop rate, diagnostic fees, subtotal, tax, total, warranty terms, and shop contact information.
How do auto shops price labor?
Most shops use 'book time' from labor guides (Mitchell, ALLDATA) that estimate hours per repair. Multiply book time by shop labor rate ($80-150/hour varies by region). Some shops bill actual time; others use book time which may be more or less than actual.
Should auto repair invoices show parts markup?
List parts at your selling price, not your cost. Standard markup is 30-100% depending on the part. You're not required to show cost vs. markup. If customer supplies parts, note 'Customer supplied' and that no parts warranty applies to those items.
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